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Data Protection

1. Data Protection Declarations

1.1 Eastleigh College

Eastleigh College is registered under the Data Protection Act 1998. Data collected about students will be used for educational administration, guidance, statistical research and health and safety purposes. Data will be shared with other organisations directly associated with funding, education support and guidance in accordance with our data protection notification. Processing this data will enable the performance of the College to be monitored and for the College to operate effectively and plan future provision.

Please be aware that accepting a place on a College course gives consent for the College to hold and use information about you as stated above. If you do not wish to give this consent, then the College may not be able to offer you a course place and may withdraw any offer already made. If you have any concerns about this, please contact the Data Protection Officer:

1.2 ESFA Privacy Statement

This privacy notice is issued by the Education and Skills Funding Agency (ESFA), on behalf of the Secretary of State for the Department of Education (DfE). It is to inform learners how their personal information will be used by the DfE, the ESFA (an executive agency of the DfE) and any successor bodies to these organisations. For the purposes of the Data Protection Act 1998, the DfE is the data controller for personal data processed by the ESFA. Your personal information is used by the DfE to exercise its functions and to meet its statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009 and to create and maintain a unique learner number (ULN) and a personal learning record (PLR).

Your information may be shared with third parties for education, training, employment and well-being related purposes, including for research. This will only take place where the law allows it and the sharing is in compliance with the Data Protection Act 1998.

The English European Social Fund (ESF) Managing Authority (or agents acting on its behalf) may contact you in order for them to carry out research and evaluation to inform the effectiveness of training.

Further information about use of and access to your personal data, and details of organisations with whom we regularly share data are available at: or

1.3 Unique Learner Number

The Learning Records Service (LRS) is operated by the Education and Skills Funding Agency (ESFA) for learners aged 14 years and over. LRS offers a Learner Registration Service which generates a unique learner number (ULN) against which important information regarding the learner will be securely stored. The personal information includes name, date of birth, address and nationality, as well as a lifelong record of the learner's education and training participation and achievement. For more information visit the Learning Records Service website.

As a learner you will be able to access the information held against your ULN via a website and you will also be able to give permission for other organisations (such as prospective employers or the careers service) to view your record. All organisations that will have access to the information you provide are registered under the Data Protection Act 1998. At no time will your personal information be passed to organisations for marketing or sales purposes.

You are not able to opt out of having a ULN created, but you can choose to opt out of sharing participation and achievement data with other organisations. Details of opting-out of data sharing can be found at the Learning Records Service or by telephoning the LRS helpdesk on 0845 6022589.

2. Access to personal data held in College systems

Under the terms of the Data Protection Act 1998, staff, students and other users of the College have the right of access to personal data relating to themselves that is held by the College in electronic format and/or manual records* forming part of a 'relevant filing system' (*subject to the provisions in the Act governing transitional relief).

The College has a duty of care to maintain the confidentiality of the personal records it holds, and an obligation to release this information only to the persons to whom it relates (or a third party in exceptional circumstances). In addition, the College may hold personal records in different parts of its organisation. Therefore to verify your identity and to assist us in providing the information you require, a data request form must be completed in full and forwarded to the Data Protection Officer:

Please note that the College reserves the right to charge £10.00 for any request regarding personal data, and may take up to 40 days to provide the information.

Download the Data Protection Request Form here.

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