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Information for general guidance purposes only, course entry criteria may vary.
Under the terms of the Freedom of Information Act 2000, Eastleigh College has two responsibilities to discharge: to establish a procedure to deal with individual requests for information relating to the College, and to produce a publication scheme, which is a guide to the information produced by the College.
If you want to request information about your own personal records, please use the Request Form on the Data Protection page. If you wish to request more general information, not relating to named individuals, please use the email address below. The College must respond to such requests within twenty working days. Please note that it is possible that you will be asked to submit further details before the request is actioned. Please note also that the College reserves the right to charge for requests, in accordance with the guidelines laid down in the Freedom of Information Act.
N.B. Where there is a possible conflict between the Data Protection Act and the Freedom of Information Act, the principles of the Data Protection Act take precedence over the Freedom of Information Act.
Under the terms of FOIA, the College is obliged to produce a Publication Scheme, which lists the information which the College makes routinely available, as well as the format and person to request the information from if not available electronically. Details relating to requests for information not included within the Scheme, and of charges made in fulfilment of requests, can be found after the schedule of information. Please note that this Publication Scheme follows the model publication scheme for colleges of further education provided by the Information Commissioner's Office, and is in force as of 1st January 2009.
| Class | Name of Information Source | Format | Contact |
| 1. What we are and what we do | |||
| Legal Framework | Instrument and Articles of Government | Paper | |
| How the College is organised | Organisational Charts Governing Body Structure GB Committee Structure GB Committee Terms of Reference Operational Committee Structure Operational Committee Terms of Reference |
Online Paper Paper Paper Paper Paper |
PAs Office Clerk to Board Clerk to Board Clerk to Board PAs Office PAs Office |
| Subsidiaries and Partners | Eastleigh College Limited Train to Gain Partners |
Paper Paper |
Clerk to Board WBD Manager |
| Location and contact details | http://www.eastleigh.ac.uk/contact.asp | Website | Marketing |
| Student activities | Annual summary of Enrichment activities | Paper | HoD Business & Professional |
| 2. What we spend and how we spend it | |||
| Funding/Income | Annual accounts | Paper | Finance Director (FD) |
| Financial audit reports | Audit Reports | Paper | FD |
| Financial regulations and procedures | Financial Regulations | Paper | Finance Dept |
| Staff pay and grading structure | Pay scales See also Organisational Information (Section 1 above) |
Paper | HR |
| Register of suppliers | Schedule of suppliers | Paper | Finance Dept |
| Procurement and tender procedures and reports | Within Financial Regulations | Paper | Finance Dept |
| 3. What our priorities are and how we are doing | |||
| Annual report | Annual Report (Summary) | Paper | CEO's PA |
| Corporate and business plans | Strategic Plan 2008 - 2013 Operating Plan |
Paper Paper |
CEO's PA CEO's PA |
| Teaching and learning strategy | Teaching and Learning Strategy | Online | PAs Office |
| Academic quality and standards | Student results Quality Manual Self Assessment Report Lesson Observation Report Student Survey results Induction FT and PT Teaching and Learning FT and PT Exit FT and PT |
Paper
|
PAs Office
|
| External review information |
Ofsted Report May 2006 |
Paper
|
CEO's PA HR |
| Government and regulatory reports | AAV Reports Internal and External Audit Reports (Executive summaries) |
Paper
|
CEO's Office
|
| 4. How we make decisions | |||
| Minutes from Governing Body, council, academic boards and steering groups | GB Committee Minutes Operational Committee Minutes |
Paper Paper |
Clerk to Board PAs Office |
| Teaching and learning committee minutes | Standards Committee Minutes | Paper | Clerk to Board |
| Minutes of staff / student consultation meetings | Communication and Consultation Strategy Employee Involvement Policy CCG Minutes Summary of Student Reps Meetings |
Online Online Paper Paper |
CEO's Office CEO's Office CEO's Office PAs Office |
| Appointment committees and procedures | Staff recruitment procedures | Paper | HR |
| 5. Our polices and procedures | |||
| Policies and procedures for conducting College business | Introduction to policy statements | Online | CEO's Office |
| Procedures and policies relating to academic and student services |
Acceptable use of network, Internet and email (Student)
Assessment and marking policy
Learner support policy Student anti-bullying procedure guidance for
students
|
Online
Online
Online
|
Director of Teaching & Learning PAs Office
PAs Office
PAs Office |
| Procedures and policies relating to human resources |
Acceptable use of Internet, email and telephones (Staff)
|
Online
Online
|
Director of Learning
HR
|
| Code of Conduct for members of Governing Body | Governing Body Code of Conduct | Paper | Clerk to Board |
| Equality and Diversity |
Online Online Online |
PAs Office PAs Office PAs Office |
|
| Health and Safety |
Health and safety policy Health and safety appendix 06a |
Online Online |
H&S Officer H&S Officer |
| Estate management | Environmental policy Property strategy Travel plan |
Online Paper Paper |
FD CEO's Office FD |
| Complaints policies and procedures | Complaints procedure | Online | Marketing Manager |
| Records management and personal data policies | Data protection policy Data protection guidelines FOI guidelines Record retention procedure Record retention schedule |
Online Online Online Online Online |
FOIA Officer FOIA Officer |
| 6. Lists and registers | |||
| Asset registers | College Asset Register Computer Services Asset Register Learning Centre Catalogue |
Paper Paper Paper |
Finance Computer Serv LC |
| Disclosure logs | Data Protection requests (outline) FOI requests (outline) |
Paper Paper |
FOIA Officer FOIA Officer |
| 7. The services we offer | |||
| Prospectus and course content | Full-Time Prospectus Part-Time Prospectus Business Prospectus Course Information Sheets |
Website Website Website Website |
Marketing Marketing Marketing Marketing |
| Services available to the public | Eastleigh College Travel Hair and Beauty Salons Motor Vehicle Restaurant Sports Facilities |
Website Website Website Website Website |
Marketing Marketing Marketing Marketing Marketing |
| Learning Centre (Library and Computer Centre) | Learning Centre Information | Website | Marketing |
| Advice and guidance | Contact Customer Services, by email or by telephone (023 8091 1299) | Website or telephone | Customer Services |
| test | test | test | test |
| Media releases | Press releases | Paper | Marketing |
Rather than contacting the Freedom of Information Officer, if you wish to request a particular piece of information which is available only on paper, or are unable to access the online version, please contact the specific person as indicated in the schedule above. Here is the full title of each contact:
CEO's PA
Clerk to Board
Computer Serv
Customer Services
FD
Finance Dept
H&S Officer
HoD Bus & Prof
HR
LC
Marketing
PAs Office
WBD Manager
PA to the Chief Executive
Clerk to the Board of Governors
Computer Services Manager
Customer Services
Director of Finance
Finance Department
Health and Safety Officer
Head of Division, Business and Professional
Human Resources
Learning Centre
Marketing Department
Personal Assistants to the Directors
Workforce and Business Development Manager
Each of the above can be contacted directly at the following address:
Eastleigh College
Chestnut Avenue
Eastleigh
Hampshire
SO50 5FS
Other requests for information outside the scope of this Publication Scheme should be made to the FOIA Officer (Finance Dept) at the above address, or alternatively by emailing foia@eastleigh.ac.uk. All requests will be processed within twenty working days from the day the material requested has been agreed and any charge has been paid.
Please note that there is a separate procedure for requesting information covered by Data Protection - see the Data Protection section for further details.
The College will normally make no charge for requests for information that is readily available electronically, or for a single paper copy of any piece of information. Multiple copies and requests for large quantities of information will incur charges. Applicants will be given an estimate of the cost in advance and the charge will be payable before the work is undertaken.
Reproducing material supplied under its Publication Scheme without the express permission of Eastleigh College may constitute an infringement of its copyright. Requests for permission should be addressed to the FOIA Officer (Finance Dept).
Eastleigh College welcomes comments and suggestions about this Publication Scheme. Please address them to the FOIA Officer (Finance Dept), as indicated above.
If you are dissatisfied with any part of Eastleigh College's approach to FOIA, you may contact:
The Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Revised Eastleigh College Freedom of Information Publication
Scheme
First published January 2009
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Eastleigh, Hampshire, SO50 5FS